Administration Assistant

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Work type

Full Time

Job category

Production Mining/ Operations

Date published

12 February 2020

Date closing

16 February 2020 at 00:00 GMT

About BHP

At BHP we support our people to grow, learn, develop their skills and reach their potential.

With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.

Come and be a part of this success.

About the role

We are looking for a proactive, efficient and organised administrator to be based in the Brisbane office. This is a busy role, looking after a large geographically dispersed team. You will be an excellent communicator who knows how to efficiently use their time. 

The role will also include proactive day-to-day diary management, preparation for meetings/briefings, co-ordination of meetings, general administrative support, event management, travel management and expense management.

Key Accountabilities:
  • Meeting preparation and follow up actions including sending out agendas or documents to meeting attendees as necessary.
  • Acting as the communication arm for the department with other stakeholders (internal and external).
  • Managing the support office by organising and prioritising interactions to ensure that commitments are maintained and that objectives are achieved.
  • Procurement duties.
  • Booking Travel.
  • Manage General Manager (GM) and their lead team's calendar.
  • General administration as required.

About You

The successful candidate will possess the following attributes:
  • Previous administrator experience with excellent data entry and analysis skills.
  • Ability to build strong and genuine relationships and work collaboratively with internal and external stakeholders across all levels.
  • Exceptionally organised and proactive in your approach to work, with a strong ability to multi-task and prioritise a variety of complex tasks.
  • Strong attention to detail, ability to understand complexity and a track record of providing quality information to senior management.
  • Multi-tasking abilities to manage competing priorities within tight time frames; and
  • Self-motivated to work autonomously within a wider team.

Supporting a diverse workforce

At BHP, we recognise that we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and we encourage applications from women and Indigenous people.

We know there are many aspects of our employees’ lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life.  These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.  
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