Administration Assistant (Wed to Friday) | Perth

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Region

Australia

Location

Western Australia

Work type

Part Time

Job category

Legal

Date published

14 January 2020

Date closing

19 January 2020 at 00:00 GMT

About BHP

At BHP we support our people to grow, learn, develop their skills and reach their potential.

With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities.  Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.

Come and be a part of this success.

About the role

We have a great opportunity for an experienced Administrator to join the BHP Legal team where you will work with the Head of Iron Ore and Nickel West Legal to provide high-level administration support.  This is a part time position (Wed-Fri) and working within a job sharing arrangement.

In this role you will be responsibilities for:
  • Diary management to enable the efficient organisation and execution of daily activities for the Head of Iron Ore and Nickel West Legal;
  • Scheduling meetings, as well as preparing agendas, presentations and reports, minute taking, coordinating attendance, logistics, video-conferencing and teleconferencing as required;
  • Managing travel arrangements;
  • Email management;
  • Using SAP and Thomson Reuters Legal Tracker for purchasing (POs/ PRs), accruals and expense reconciliation;
  • Liaising with external law firms on billing and other communications;
  • Working closely with the Iron Ore and Nickel West Legal to identify time optimisation solutions to forward plan work in respect to arrangement of meetings, preparation for meetings, and coordination of travel; and
  • Assisting with any other ad hoc duties. 

About You

You will be an experienced Administrator who has previously supported Senior Executives in a large organisation. It is important that you have a proven ability to work autonomously, proactively able to establish priorities and meet time critical deadlines.  Your strong communication, problem solving and organisational skills will be an asset, as will your attention to detail and your talent to engage with a diverse range of stakeholders. 

You will be an advocate for leveraging digital technologies to enable collaboration and the simplification of tasks, and possess strong knowledge of Excel, Powerpoint, Outlook, Sharepoint and Video Conferencing.  Previous experience with SAP would be beneficial. 

Supporting a diverse workforce

At BHP, we recognise that we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and we encourage applications from women and Indigenous people.

We know there are many aspects of our employees’ lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life.  These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.  
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