Analyst Supply Payment (6mos fixed term)

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Asia Pacific


Malaysia - Kuala Lumpur

Work type

Fixed Term

Job category


Date published

30 June 2020

Date closing

07 July 2020 at 00:00 GMT

About BHP

At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities.  Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success. Come and be a part of this success.

About the role

We seek highly motivated individual to join our dynamic team as Analyst Supply in the Payment Services team, reporting to Lead Supply Payment Services, you will be responsible to coordinate the work activities and execution of Payment Services, ensuring efficient and effective response to vendor queries, reconcile general ledger accounts and adhering to defined policies and procedures for Commercial.
  • Provide quality phone or email support to BHP Billiton personnel and vendors regarding payment queries
  • Log, troubleshoot and escalate calls and emails as appropriate
  • Reconcile creditors and other general ledger accounts
  • Understanding of Vendor Master Create/Change Processes, Service Entry Sheet and Invoice Processes and provision of support for these where required
  • Enforce and follow BHP Billiton Procure to Pay procedures and standards
  • Identify and support payment process improvement projects
  • An overriding commitment to health, safety, environmental responsibility and sustainable development.
  • Good understanding of the query management system and SAP procurement and invoicing processes with ability to investigate Purchase Orders, workflows and held invoices and interrogate status of these to perform tasks in relation to customer/vendor queries.
  • Sound understanding of relevant BHP Billiton Procurement Standards and proactive application of these in all dealings with Site Customers and Vendors
  • Participate and support activities required to meets the Purchasing section and Supply department business plan and key performance indicators
  • Ensure conformance with the BHP Billiton Charter, the BHP Billiton Group Level Documents and Code of Conduct.
  • Maintain relationships with key customers at the Supervisor/maintenance planner level (within our business) and key contacts within our vendors businesses
  • Maintain relationships with Contracts Specialists, Category Specialists and Procurement Analysts within the Category Management team

About You

  • Familiarity in 1SAP module and Microsoft Office Suite SAP, Procure to Pay or similar ERP P2P processes is a must
  • Experience working within Purchasing, Payment Services and Commercial teams in the resource industry
  • Exposure within Warehousing, Inventory, Repairable Management, Commodities and Services Purchasing is desirable but not essential
  • Possess good working knowledge of process improvement processes and methodology
  • Developing and maintaining stakeholder relationships and working with and influencing a range of cross functional stakeholders.
  • Ability to prioritise workload, Good analytical, investigative and problem solving skills.
  • Good communication and negotiation skills, both written and verbal will be essential in this role.
  • Interpersonal abilities to work effectively across functions.

Supporting a diverse workforce

At BHP, we recognise that we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and we encourage applications from women and Indigenous people. We know there are many aspects of our employees’ lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life.  These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.  ImportantThe safety of BHP’s people and our candidates is our number one priority. Due to the unfolding circumstances of COVID-19 and the Government regulations in place to deal with the pandemic,   your working location and/or roster as advertised in this advert may be temporarily subject to change whilst the government regulations are in place. This is to ensure the health safety of our workforce, and to implement effective social distancing measures.  These changes if applicable will be discussed at screening and interview stage. 
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