Analyst Supply Vendor Master (Spanish)*

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Asia Pacific


Malaysia - Kuala Lumpur

Work type

Full Time

Job category


Date published

24 October 2019

Date closing

28 February 2020 at 00:00 GMT

About BHP

At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities.  Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success. Come and be a part of this success.

About the role

We seek a well-rounded and dynamic individual to join our GAS Supply team as an Analyst Supply Vendor Master (Spanish speaker). Reporting to the Lead Supply Vendor Master, you will be responsible for the end-to-end process of BHP Vendor Master and to ensure the quality and accuracy of the dataKey relationships that are critical for success in this role: Internal Relationships:
  • GAS Supply
  • Supply Category Management
  • Business 
External Relationships:
  • Vendors
  • Auditors
  • AMO Team
Key remit:
  • Demonstrates and instils an overriding commitment to health, safety, environmental responsibility and sustainable development.
  • Demonstrates commitment to the BHP Billiton Charter and Code of Business Conduct.
  • Act as a single point of contact between Compliance Approval Workflow (CAW) requests originators and Compliance Professional regarding Business Partner and Vendor Pre-Clearance Due Diligence process
  • Conduct and coordinate Business Partner and Vendor Pre-Clearance Due Diligence activities with request originators, Business Partners and Compliance Professionals according to Due Diligence Instructions in CAW, except face-to-face training for very high risk Business Partners or vendors
  • Diligently perform Business Partners and Vendor Pre-clearance activities and highlight any potential risks i.e. Red Flags for Compliance Professional’s review and approval
  • Monitor conditions of workflow and approvals after submission of Due Diligence preparations in CAW and the expiry of Business Partner Pre-clearance validity and coordinate with originators for renewal in required
  • Validates Master Data requests to ensure all data and supporting documentation is provided, accurate and approved and that duplications are not generated in the system
  • Creates and updates master data in SAP system based on completed and validated request forms
  • Monitors requests and task in SAP notification tool and ensures status of each request is up to date
  • Liaises with data requestors where further clarification of their request is required
  • Identifies vendor master issues that cannot be resolved by the team & escalates them to the Team Leader Supply Vendor Master, actively participates on their resolution
  • Ensures all customers receive responsive services within the approved Service Level Agreement (focusing on quality and timeliness)
  • Drive operational best practices and standardization by ensuring alignment with and compliance to internal controls including Group Level Documents, SOX controls, Master Data Design Standards (MDDS) and legal requirements relevant to Vendor Master Data as well as alignment with Due Diligence instruction in CAW
  • Identifies any breach of controls//procedures or other fraud risks and escalates these to the Team Leader Supply Vendor Master or Manager on timely basis
  • Where required, validates information provided on the request forms using on-line resources
  • Effectively communicates with all stakeholders, including internal customers, other master data teams, and third parties, such as DUN & Bradstreet
  • Performs peer review of other’s work and identifies problems or inefficiencies in supporting process improvement and innovation
  • Assists on vendors on and off boarding in Ariba platform
  • Assist Team Leader/Manager in conducting Knowledge Transfer to Business / Monthly Forums where required to improve data quality
  • Ensure coordination and integration with other Data Processors
  • Develops understanding of integration between Master Data and linked business processes including Contracts, Purchasing, Accounts Payables
  • Open to develop knowledge through cross skilling in other processes within the team

About You

Technical Competencies
  • Ability to analyze substantial amounts of data, identify red flags, other areas of concern and escalate matters requiring the attention of the Compliance Team
  • Experience with processing of SAP Master Data in Purchasing,
  • Knowledge of business processes and SAP MM module functionalities in the area of Purchasing and Accounts Payables
  • Strong computer literacy, including experience in Microsoft Office Suite, knowledge database applications and exposure to ERP systems
  • Working knowledge of process improvement processes and methodology
  • Attention to detail, good analytical, investigative and problem solving skills
  • Good communication skills and interpersonal abilities to work effectively across teams and functions
  • Degree holder
  • Open for fresh graduates who is able to communicate and write in Spanish
  • Capability to communicate in Spanish, verbally and in writing, is required
  • Fluent English, both verbal and written

Supporting a diverse workforce

At BHP, we recognise that we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and we encourage applications from women and Indigenous people. We know there are many aspects of our employees’ lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life.  These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.  
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