Analyst Procurement e-Business (Spanish speaker)*

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Region

Asia Pacific

Location

Malaysia - Kuala Lumpur

Work type

Full Time

Job category

Supply

Date published

17 March 2020

Date closing

07 June 2020 at 00:00 GMT

About BHP

At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities.  Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success. Come and be a part of this success.

About the role

We seek highly motivated individual to join our dynamic team as an Analyst Procurement e-Business. In this role, the analyst will be responsible for the end to end process of Ariba on-boarding and to ensure the quality and accuracy of the data
  • Collaborate closely with the above relevant stakeholders to manage and resolve Ariba issues in relation to Standard account suppliers including raising incident tickets and service requests with AMO team and Ariba Support team respectively.
  • Identify suppliers to be included in Ariba Enterprise or Standard account.
  • Co-ordinate with relevant teams to perform open item maintenance prior to the Ariba onboarding.
  • Complete Vendor Upload File (VUF) and perform activation or deactivation of Ariba account suppliers in BHP SAP system.
  • Communicate the Ariba go-live to both internal stakeholders Procurement Operations teams and external stakeholder (supplier).
  • Liaises with data requestors where further clarification of their request is required
  • Identifies Ariba issues that cannot be resolved by the team & escalates them to the Team Leader e-Business, actively participates on their resolution
  • Ensures all customers receive responsive services within the approved Service Level Agreement (focusing on quality and timeliness)
  • Drive operational best practices and standardization by ensuring alignment with and compliance to internal controls including Group Level Documents, SOX controls, Master Data Design Standards (MDDS) and legal requirements relevant to Vendor Master data.
  • Identifies any breach of controls//procedures or other fraud risks and escalates these to the Team Leader e-Business or Manager on timely basis
  • Where required, validates information provided on the request forms using on-line resources
  • Effectively communicates with all stakeholders, including internal customers, other Procurement Operations teams, and third parties, such as SAP Ariba
  • Performs peer review of other’s work and identifies problems or inefficiencies in supporting process improvement and innovation
  • Perform UAT & change impact assessment for changes resulting from approved Request for Change (RFC) that have an impact on the Ariba Project.
  • Assist Team Leader/Manager in conducting Knowledge Transfer to Business / Monthly Forums where required to improve data quality
  • Continuously improve the overall Ariba onboarding process, applying the best practice methods and tools.
  • Develops understanding of integration between Master Data and linked business processes including Contracts, Purchasing, Accounts Payables
  • Open to develop knowledge through cross skilling in other processes within the team

About You


  • Good communication skills and interpersonal abilities to work effectively across teams and functions
  • Attention to detail, good analytical, investigative and problem solving skills
  • Working knowledge of process improvement processes and methodology
  • Strong computer literacy, including experience in Microsoft Office Suite, knowledge database applications and exposure to ERP systems
  • Knowledge of business processes and SAP MM module functionalities in the area of Purchasing and Accounts Payables
  • Experience with processing of SAP Master Data in Purchasing,Moderate skills in MS Excel such as vlookup, Pivot Table for data analysisAbility to analyse substantial amounts of data, identify red flags, other areas of concern and escalate matters requiring the attention
  • Fluent English, both verbal and written
  • 1-3 years relevant Supply Chain and Master data experienceDegree in any Business streams

Supporting a diverse workforce

At BHP, we recognise that we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and we encourage applications from women and Indigenous people. We know there are many aspects of our employees’ lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life.  These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.  
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