Contracts Coordinator

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Work type

Full Time

Job category

Maintenance, Support Services

Date published

11 February 2020

Date closing

18 February 2020 at 00:00 GMT

About BHP

At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities.  Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success. Come and be a part of this success.

About the role

In this role you will:
  • Support full implementation of Contractor Management Framework and Coal Mining Safety and Health Legislation at Poitrel / RMI
  • Support Contract and Vendor owners to achieve compliance with SHMS requirements for Contractor Management
  • Monitor and report on compliance with on contract and off contract requirements for assigned departments
  • Act as point of contact for internal and external stakeholders for CMF support and guidance for assigned departments
  • Facilitate pre-mobilisation meetings, regular HSE / Contract Meetings and demobilisation meetings (including agendas and minutes)
  • Monitor and support compliance with monitoring and verification plans including meetings, field leadership activities etc.
  • Liaise with Cost Control Coordinator to identify opportunities for off-contract vendors to be moved to Outline Agreements and initiate process
  • Work with Contract / Vendor Owners and Supply Representatives to ensure non-compliances, failure to meet HSE / Performance targets and potential issues relating to contractors, are identified and documented, and provide support to manage as required
  • Monitor for any potential scope changes that may be indicated and ensure relevant requirements are met before continuation of work
  • Liaise with Supply Representatives to support contract creation and updates
  • Ensure changes in Contract / Vendor Ownership, requests for non-compliance letters / unsafe act notices, potential legal matters and other issues or concerns are escalated to Lead Contract Management
  • Govern and control site Contract Management documentation to ensure accurate records
  • Review contractor submitted documentation for completion, accuracy and currency
  • Ensure contractors and sub-contractors understand and comply with reporting requirements
  • Monitor accountable supervision for adequate knowledge of scope of work and risks and controls

About You

The role has a strong safety and compliance focus, and supports Poitrel’s maintenance and CHPP teams with the management of contractors under the BHP Contract Management Framework.

  • Good communication, interpersonal and people management skills with a range of audiences
  • Ability to build positive and constructive relationships and creditability with stakeholders – including leadership, contract partners and supply
  • Thrives on processes with a positive, solution focused attitude
  • Strong organisation and prioritisation skills including time management capability;
  • Flexible / adaptable – able to work with and in changing environments and work requirements
  • Works well autonomously but also collaboratively
  • Computer literacy with Microsoft Office Suite
  • Qualifications and / or experience in contract administration / management, supply or safety would be well regarded

Supporting a diverse workforce

At BHP, we recognise that we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and we encourage applications from women and Indigenous people. We know there are many aspects of our employees’ lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life.  These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.  
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