Executive Assistant - VP HR

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Work type

Full Time

Job category

Human Resources

Date published

08 July 2019

Date closing

15 July 2019 at 00:00 GMT

About BHP

At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities.  Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success. Come and be a part of this success.

About the role

As the Executive Assistant to the VP - HR Business Partnership you will work within a strong performance orientated culture, providing support in an efficient and proactive manner to ensure business requirements are met and stakeholder relationships are positively impacted.  In this role, you will be responsible for: 
  • Diary management to enable the efficient organisation and execution of daily activities of the VP;
  • Scheduling meetings, as well as preparing agendas, presentations and reports, minute taking, coordinating attendance, logistics, video-conferencing and teleconferencing as required;
  • Working closely with the VP to assist in producing deliverables including reports, memos, data analysis and others items as required;
  • Managing travel arrangements;
  • Email management;
  • Using SAP for purchasing (POs/ PRs) and expense reconciliation;
  • Working closely with the VP of to identify time optimisation solutions to forward plan work in respect to arrangement of meetings, preparation for meetings, and coordination of travel; and
  • Assisting with any other ad hoc duties. 

About You

You will be an experienced Executive Assistant who has previously supported a Senior Executive in a large organisation with a proven ability to work autonomously, proactively able to establish priorities and meet time critical deadlines.  Your strong communication, problem solving and organisational skills will be an asset, as will your attention to detail and your talent to engage with a diverse range of stakeholders. 

You will be an advocate for leveraging digital technologies to enable collaboration and the simplification of tasks, and possess strong knowledge of Excel, Powerpoint, Outlook, Sharepoint and Video Conferencing.  Previous experience with SAP would be beneficial. 

Supporting a diverse workforce

At BHP, we recognise that we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and we encourage applications from women and Indigenous people.

We know there are many aspects of our employees’ lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life.  These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.  
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