Transformation Coordinator

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Region

Asia Pacific

Location

Philippines - Manila

Work type

Full Time

Job category

Support Services

Date published

15 May 2019

Date closing

31 May 2019 at 00:00 GMT

About BHP

At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities.  Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success. Come and be a part of this success.

About the role

A skilled project management analyst to manage Transformation Office routines, team schedules, logistics and project reporting to deliver set objectives with speed, quality and value. In addition, this person will support ad hoc requests generated by the Transformation Office team.This professional will be responsible for tasks associated with delivering general project management of the Transformation and specific ad hoc requests of the Transformation Office. This person will combine traditional project management routines with new ways of working (Agile) to delivery Transformation with speed, increased certainty of success and optimal value.



Core Accountabilities
  • Demonstrates and instils an overriding commitment to health, safety, environmental responsibility and sustainable development.
  • Demonstrates commitment to the BHP Charter and Code of Business Conduct.
  • Assist project team in managing and controlling changes to scope, schedule, cost and quality standards expected from the project teams.
  • Assists the project team in the administrative, financial and scheduling control (i.e. capacity and capability resource plans) of projects governed and executed by the projects team on a day-to-day basis.
  • Support tasks required to update the portfolio / plan / dashboard / other tools.
  • Support routines including follow up and delivery of actions identified through daily stand-ups, sprint planning, backlog refinement, and other project routines
  • Follows up on issues and risks action items, ensure appropriate mitigations and risk owners complete the tasks. 
  • Provides administrative and logistical support including meeting arrangement, meeting minutes, workshop, celebrations etc.
  • Manages all project calendars, travel arrangement and team events e.g. team building, team lunch etc.
  • Support the project administration including team member on boarding including project distribution lists and SharePoint access based on data security requirements.
  • Assists in raising purchase requisitions, follow up on quotation and purchase order cycle for projects.
  • Liaises with various project team periodic status report.
  • Assists in development of project collateral or deliverables as required.
  • Provides support to the other transformation office as required.
  • Supports document management e.g. project artefacts for project team within SharePoint.
  • Any other ad hoc assignments delegated by lead program.

About You

Qualifications
  • A degree qualified professional

Experience & Technical Competencies
  • Minimum three years’ experience working on large scale transformation enterprise-wide projects with global stakeholders.
  • Attention to detail, conscientious and able to work independently with minimum supervision. 
  •  Being flexible and adaptable, and find new ways of solving challenges. 
  •  Excellent communication skills (written and verbal) across relevant stakeholder groups to provide quick and accurate responses to all queries and relevant support as required.
  • Has basic knowledge on SharePoint creation, maintenance and administration.  

Languages:
Fluent English, both verbal and written

Supporting a diverse workforce

At BHP, we recognise that we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and we encourage applications from women and Indigenous people. We know there are many aspects of our employees’ lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life.  These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.  
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