Administrative Team Assistant | Portfolio Strategy and Development | Manila
Philippines
About BHP
At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.
Come and be a part of this success
About the Role
As a PS&D Administrative and Team Assistant located in Manila, you will play a vital role within a central team focused on providing administrative and procurement assistance to our global PS&D team. This position showcases your experience in managing purchase orders (POs) and invoice requests, while ensuring smooth communication with both internal and external stakeholders. Along with offering global PO support, you will collaborate with the local Decision Evaluation (DE) team to carry out important administrative tasks and foster a positive team culture to improve operational efficiency.
Accountabilities of this role include, but are not limited to:
- Key office functions and tasks: Executes processes that efficiently manage key administrative tasks, as directed by local DE manager
- Perform purchase requisition/purchase order (PR/PO) activities and eNOI’s (one off invoice payment requests), ensuring accuracy and compliance with company policies
- Work proactively to resolve any purchasing issues, identifying opportunities for process improvement
- Support the efficiency of processing PO’s and administrative tasks by maintaining strong working relationships with key internal stakeholders
- Work in a multidisciplinary team environment and/or work unsupervised, including setting priorities and monitoring own workflows to deliver a timely and quality service
- Contribute to the culture of inclusion, learning, friendship, positivity and productivity - in line with BHP and PS&D values.
About You
The DE Manila team is made up of passionate individuals who are committed to building relationships and achieving results. By promoting strong connections through effective communication and teamwork, you can create a positive impact on both internal and external stakeholders. Your role is crucial in establishing a consistent and efficient process for PS&D purchase order support, emphasising reliability and fostering positive interactions with your PS&D colleagues.
You excel at prioritising essential tasks and skilfully balancing the demands of various stakeholders.
We embrace diverse perspectives and inclusive working styles, your energy and positive attitude align with our BHP and One PS&D values, leading to a collaborative and constructive contribution to the team.
Key requirements to be successful in this role include the following:
- Knowledge and experience in a procurement support role with an understanding of good corporate governance practices
- Experience in undertaking administrative tasks, with good organisational ability and time management
- Demonstrated ability to work autonomously and seek support or guidance where required
- Experience using SAP software
- Proficiency in the use of Microsoft Suite, with advanced excel skills
- Tertiary Qualification in Business, Administration or related field
- Advanced level of English (written and spoken)
About Our Process
At BHP, we are committed to employing individuals who align with the BHP Charter Values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks.
If you are already employed directly by BHP, please log in using your BHP email address or apply via our internal jobs portal.
Supporting a Diverse Workforce
The size, stability and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance-based bonuses and a best-in-class employee share program. We know there are many aspects of our employees' lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.
At BHP, we know that we are strengthened by diversity. We are an Equal Opportunity employer that is committed to making BHP a safe and inclusive workplace where everyone can thrive and be at their best every day. We are focused on creating a workforce that’s more diverse and represents the communities where we work and live. providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and recognize that true diversity includes gender, age, race, disability status, sexual orientation, religion, neurodiversity, education levels, and many more aspects of your identity.
BHP is committed to providing a recruitment process that is fair, equitable and accessible for all. If you have a disability, we know that it may be helpful for us to adjust our process to make it equitable for your individual situation. If you would like to reach out to someone about your situation and our recruitment process, please email us at inclusion@bhp.com.