Analyst HR International Assignees | 12-month Fixed Term | Kuala Lumpur

About the Role

Responsible on the execution of end-to-end boarding process (on, off and cross) for International Assignee employees, in accordance with the Operational plan and standard HR processes and procedures. Ensures that Master Data for all International Assignee, Executive Leadership and Non-Executive Directors are process into the HR system in a timely and accurate manner as well as perform tax clearance activities. Maintains excellent communication across all relevant stakeholders to provide quick and accurate responses to all queries. Delivers training and provides coaching to team members including other team in all relevant HR Operation activities.
 
Executional:

• Manage end-to-end boarding process (on, off and cross) for international assignees for all BHP businesses for International Assignee and Executive Leadership Team

• Deliver excellent customer engagement and satisfaction by meeting performance targets, benchmarks and KPIs

• Ensure local operating procedures and documentation is maintained at all times

• Provide technical support and expertise to stakeholders for International Assignee and Executive Leadership team (ELT) / Non-Executive Director (NED) on their queries

• Execute complex reconciliations and provide appropriate levels of troubleshooting and problem solving which requires high analytical thinking to complex queries from internal and external stakeholders

• Participate and support annual activities such as Annual Reward update for International Assignees and Year End activities for Mineral Americas, Mineral Australia and APAC regions. These activities includes bonus and salary changes, split bonus for International Assignees home and host records and tax clearance activities for assignees that leaving the host countries.

• Execute table update twice a year on exchange rate changes

• Manage Tax Clearance processes for Singapore and Malaysia with our vendors and tax authorities upon our assignees leaves these countries respectively which includes payment via Non Order Invoice (NOI) and release of remaining funds to employee

• Maintain and validates accuracy of master data in HR system for International Assignees by performing daily audits and checking in accordance with regional statutory and legislation requirements

• Perform pre and post pay run data validation processes for data accuracy

Engagement:

• Develop and collaborate a supportive relationship with Global Mobility team, Service operational teams to demonstrate and promote operational discipline when executing day-to-day activities

• Work with various key stakeholders to address issue or enquires by effectively troubleshoot, analyse and resolve routine, difficult/complex or non-standard issues with minimal supervision

• Maintain good working relationships with peers within the HR community (Global Mobility, Service Partnership, Reward) and liaise with Tax Vendor and third-party vendor as required

 
Continuous Improvements:

• Contribute to maintaining a culture of innovation, learning and development and continuous improvement; a Step-Up culture

• Delivers training and provides coaching to team members including other team HR and Service Partnership in all relevant HR activities.

• Identifies, implements and evaluates the success of continuous improvement activities / initiatives towards improving effectiveness and efficiency of systems and processes, as well as participate in project initiatives

 
Risk Management:

• Identify potential risks in processes supporting productive performance outcome which includes internal and external audit requirements

• Assist with system testing and internal controls as required, and ensure adherence to implementing improved controls

• Participate in change impact assessment for any change request or any required activities for project implementation such as User Acceptance Test, project deliverable routines

• Work closely with Technology for Incident rectification and solution

About You

• Minimum bachelor's degree in human resources, Finance or equivalent

• Exposure to working in HR specifically employee end-to-end lifecycle

• Knowledge and understanding on executing Payroll Data Maintenance (Familiar with AU and US Tax Legislation will be an advantage)

• Able to work independently within fast-paced environment

• Collaboration with multiple stakeholders globally