Executive Assistant / Coordinator Administration | Perth
Australia
About BHP
At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.
Come and be a part of this success.
About WA Asset Projects (WAAP)
At WA Asset Projects (WAAP) we support our people to grow, learn, develop their skills, and reach their potential.
The WAAP Team is a dynamic and exciting place to work. The team responsible for studying and delivering a diverse, multi-disciplinary portfolio of investments supporting BHP’s Western Australia Iron Ore operations, spanning Growth and Sustaining production, Processing Infrastructure, Non-Processing Infrastructure, Social Value, Mining Fleet and Automation, Closure and Contaminated Site Rehabilitation, Water Management, Asset Integrity, and Accommodation.
WAAP offers a culturally safe, and inclusive work environment with extraordinary career opportunities where our team are strongly connected to our Values and Purpose, and where the capability of our people is key to our success.
WAAP offers flexible working options, a generous paid parental leave policy, extended leave entitlements, and parent rooms. The size and magnitude of our business enable us to provide significant opportunity for professional development and attractive salary packages with performance bonuses, including a BHP employee share program.
Come and be a part of this success.
About the Role
Reporting to the Head of WAAP, you will be an integral member of a diverse, dynamic and results driven leadership team. As Coordinator Administration / Executive Assistant to the Head of WAAP and leading the WAAP Administration team, you will have key responsibilities which include execution of portfolio level administrative functions, diary and time management for the Head of WAAP, management of a team motivated professionals in line with the BHP Operating System (BOS), coordination of all documents and reports for review / approval, coordination of Portfolio level improvement routines and activities, management of all requirements for key meetings, training and events.
Your work will drive performance and efficiency across WAAP's corporate, administrative, and operational routines supporting WAAP’s performance and culture.
Key Accountabilities Include:
- All activities and responsibilities consistent with providing Coordinator/Executive Administration support for the Head of WAAP, including
- Develop and execute key processes and administrative tasks (e.g. team calendars, events, vendor administration, travel requests, purchasing management etc.)
- Coordinate documents, reports and inputs from the team to support the Head of WAAP in the timely review and approval of all key portfolio reports and approvals.
- Manage communications and messaging on behalf of the Head of WAAP.
- Develop and communicate insights supporting data driven action and decision making on key administrative and portfolio level tasks.
- Leadership of the WAAP Administration team and BOS routines and practices
- Drive team performance and capability development through coaching, collaboration, sharing of lessons learnt, and providing on-time feedback.
- Independently organise and coordinate activities with the Administration team to support overall demands and the efficient delivery of work plans (e.g. meeting cadences, operating rhythms, team synchronisation, communications, and document reviews / workflows).
- Foster a culture of inclusion, learning, friendship, positivity, and productivity in line with BHP’s charter values.
- Lead the Administration team's develoment planning and performance routines.
- Work collaboratively and effectively with Administrators across the wider team, to ensure an aligned approach.
About You
We are looking for a resilient and adaptable professional with experience in team leadership, executive-level administration, and stakeholder management. The successful candidate will have:
- Experienced people leader with demonstrable team management proficiency.
- Personal drive and initiative with a continuous improvement mindset.
- Strong emotional intelligence and personal integrity, reflecting your proficiency managing confidential and sensitive matters with diplomacy.
- Strong written and verbal communication skills, with an ability to manage and support development of key communications and messaging for the Lead Team.
- Familiarity with BOS or Shingo principles, with strong problem-solving skills and a collaborative approach to finding practical solutions.
- Strong interpersonal skills and self-awareness, allowing you to influence while also enabling you to build relationships and communicate effectively across multiple departments and senior management.
- Ability to manage competing priorities within tight timeframes and deadlines.
- Highly organised and proactive in your approach to prioritise a variety of complex tasks.
- Strong attention to detail, ability to understand complexity and a track record of providing quality information to senior management.
- Highly developed and proven capability in Microsoft Office Suite and BHP’s systems.
- Operational and/or Project experience is highly valued for this role.
Applications close on Mon, 17 August 2026
About Our Process
At BHP, we are committed to employing individuals who align with the BHP Charter Values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks.
If you are already employed directly by BHP, please log in using your BHP email address or apply via our internal jobs portal.
Supporting a Diverse Workforce
The size, stability and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance-based bonuses and a best-in-class employee share program. We know there are many aspects of our employees' lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.
At BHP, we know that we are strengthened by diversity. We are an Equal Opportunity employer that is committed to making BHP a safe and inclusive workplace where everyone can thrive and be at their best every day. We are focused on creating a workforce that’s more diverse and represents the communities where we work and live. providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and recognise that true diversity includes gender, age, race, disability status, sexual orientation, religion, neurodiversity, education levels, and many more aspects of your identity.
BHP is committed to providing a recruitment process that is fair, equitable and accessible for all. If you have a disability, we know that it may be helpful for us to adjust our process to make it equitable for your individual situation. If you would like to reach out to someone about your situation and our recruitment process, please email us at inclusion@bhp.com.