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Executive Assistant | Group Governance

Date:  02-May-2021
Job Posting End Date:  16-May-2021;11:59:59GMT
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About BHP

At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success. Come and be a part of this success.

Job Description

Group Governance is the global governance team that provides governance and company secretarial support to the Chairman, the Board, Board Committees and subsidiary entities.

Reporting to the Group Company Secretary, the Executive Assistant is responsible for ensuring the office of the Group Company Secretary is efficiently managed and well maintained and is the primary administrative liaison with the Group Governance team.


Key accountabilities included the following:

  • Provides executive administrative support to the Group Company Secretary and the Group Governance team.
  • Responsible for the proactive management of the Group Company Secretary’s diary and email.
  • Manages organisation of day-to-day activities, forward planning and co-ordination of meetings with Group Company Secretary.
  • Proactively manages information flow and communications, including internal and external calls, requests and correspondence and delegation of other matters to appropriate employees.
  • Provides general support for those outside Group Governance who are preparing to meet with the Group Company Secretary.
  • Oversees and manages the Group Governance budget for Group Company Secretary in accordance with budgetary guidelines by utilising appropriate accounts payable and reconciliation systems.
  • Coordinates Group Company Secretary domestic and international travel and logistics, including liaison with travel agents, customers, and other government and non-government agencies.
  • Collates and prepare presentations, papers, documents, including collection and interpretation of data from key contacts.
  • Responsible for all AGM support for the Group Company Secretary during AGM (Ltd and Plc).
  • Supports Group Company Secretary in Group Governance projects as required.
  • Maintains confidential records and filing of reports, correspondence and related material.

Skills and Other Qualifications

We are looking for someone who resilient, adaptable, and embraces change. You will be required to work well with ambiguity and under pressure, at times with conflicting priorities.   Ideally, you will have tertiary qualification or equivalent experience. Experience in stakeholder management and administration at an executive level for a large organisation is preferred.


The successful candidate is most likely to possess the following:

  • Legal Secretarial / Paralegal certificate valuable but not required
  • Sound business judgement, ability to maintain confidentiality and extremely strong commitment to high ethical standards, aligned to BHP Charter Values.
  • Excellent oral and written communication skills (crisp, confident, clear and succinct).
  • Significant and effective engagement with senior business stakeholders.
  • High professionalism and strong motivation, a positive outlook and a performance driven nature.
  • Excellent organisational skills with a focus on operating discipline and a performance driven nature. 
  • In depth experience with governance and Board processes.
  • Excellent skills in Microsoft Office products (PowerPoint, Excel and Word), Documentum, 1SAP, SharePoint and Diligent

Supporting a Diverse Workforce

The size and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance based bonuses and unique BHP employee share program.


At BHP, we recognise that we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and we encourage applications from women and Indigenous people. We know there are many aspects of our employees' lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.


All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, age, religion, disability, sexual orientation, gender identity, protected veteran status, citizenship, genetic information or other protected status under federal, state or local laws.


BHP is an Equal Opportunity Employer - Minorities/Females/Veterans/Disability.

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