Executive Assistant
Australia
About BHP
At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.
Come and be a part of this success.
About the Role
We have an opening for an experienced Executive Assistant to support the Head of Asset Projects Copper and Coal and the Projects teams in Adelaide, Brisbane and various mine sites. Reporting to the Head of Asset Projects Copper and Coal, you will be responsible for providing high level support whilst offering general administration support to the team when required. You will have the ability to handle work in a fast-paced environment as well as being able to manage various and conflicting priorities with excellent attention to detail. You will be a strong communicator, comfortable with stakeholder engagement across all levels of the organization. This role can be based in Adelaide or Brisbane!
In this role your responsibilities will include:
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Calendar management to enable the efficient organization and execution of daily activities for the HO Projects, including frequent domestic travel arrangements, travel agenda, site access coordination.
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Provide secretariat services to the Ho and Lead team, including working with HO to set meeting agendas, document minutes and actions, reporting and document management
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Proactive management of Ho pre-read documentation for meeting attendance
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Monitoring information flow with the lead team ensuring Ho’s involvement in project or decision-making process at the right time
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Deliver discreet pieces of work on behalf of the Ho to support the overall objectives of the Project Function
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Acting as the communication arm for the department with other stakeholders (internal and external)
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Coordination and delivery of team events and leadership activities
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Managing Ho communications, newsletters and BOS related activities
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Managing and prioritizing interactions to ensure that commitments are maintained and met, and that objectives are achieved
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General administration as required.
About You
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You must have the ability to build strong and genuine relationships and work collaboratively with internal and external stakeholders across all levels
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Exceptionally organized, proactive in your approach to work, with a strong ability to multi-task and prioritize a variety of complex tasks
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Strong attention to detail, ability to understand complexity and a track record of providing quality information to senior management
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Multi-tasking abilities to manage competing priorities within tight time frames
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Project and/or mining industry experience well regarded, with experience across a variety of roles.
About Our Process
At BHP, we are committed to employing individuals who align with the BHP Charter Values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks.
If you are already employed directly by BHP, please log in using your BHP email address or apply via our internal jobs portal.
Supporting a Diverse Workforce
The size, stability and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance-based bonuses and a best-in-class employee share program. We know there are many aspects of our employees' lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.
At BHP, we know that we are strengthened by diversity. We are an Equal Opportunity employer that is committed to making BHP a safe and inclusive workplace where everyone can thrive and be at their best every day. We are focused on creating a workforce that’s more diverse and represents the communities where we work and live. providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and recognise that true diversity includes gender, age, race, disability status, sexual orientation, religion, neurodiversity, education levels, and many more aspects of your identity.
BHP is committed to providing a recruitment process that is fair, equitable and accessible for all. If you have a disability, we know that it may be helpful for us to adjust our process to make it equitable for your individual situation. If you would like to reach out to someone about your situation and our recruitment process, please email us at [email protected].