Executive Assistant
USA
About BHP
At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.
Come and be a part of this success
About the Role
If you are a self-motivated, forward thinking executive assistant or planner who is ready to make a difference, then this is a great opportunity for you.
Reporting to the VP of Resource Centre of Excellence (RCoE) and Legacy Assets, you will join an inclusive and strong performance oriented culture, where you will make a difference each day through providing outstanding support to this dynamic, engaging and Global leadership team.
In This Role, You Will Be Responsible For
• Working closely with the VP RCoE and Legacy Assets, Planner and senior managers to produce deliverables as required.
• Travel management including booking, itinerary generation, and support
• Diary and email management to enable the efficient organization and execution of daily activities.
• Actively identify improvement opportunities and time optimization solutions to forward plan work and ensure effectiveness of the VP and their leadership team.
• Consistently optimize forward planning to ensure key focus areas are addressed, preparation is managed, and team/stakeholder engagement are embedded
• Preparing agendas, presentations, reports, and coordinating meeting logistics.
• Using SAP for purchasing (POs/ PRs) and expense reconciliation.
• Event management with both internal and external stakeholders; and Supporting projects and other ad hoc duties as required.
• Develops and communicates insights that guide data driven action and decision making.
• Identifies, engages and manages a range of diverse internal and external stakeholders.
• Sources information, plans and conducts analyses to support evidence-based decision making.
• Applies and evaluates change management tools, methods, data, purpose, value, and strategic direction.
• Applies an understanding of the business context, BHP operating model and ways of working to enhance decision making, productivity and value chain performance.
• Engages the capabilities of the entire organisation.
• Strives to achieve 100% safety, 100% customer value and 0% waste.
• Knows our customer and is obsessed with meeting their needs.
About You
Experienced executive assistant who has previously supported a senior executive, with a proven ability to work autonomously, proactively establish priorities and take responsibility for time sensitive deliverables while keeping and maintaining the upmost confidentiality.
Strong problem solving, communication and organizational skills will be an asset - as will your attention to detail, initiative, and talent to engage with a diverse range of stakeholders.
Advocate for leveraging digital technologies to enable collaboration and the simplification of tasks and possess strong knowledge of office suite systems.
Project management and budgeting skills
About Our Process
At BHP, we are committed to employing individuals who align with the BHP Charter Values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks.
If you are already employed directly by BHP, please log in using your BHP email address or apply via our internal jobs portal.
Supporting a Diverse Workforce
The size, stability and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance-based bonuses and a best-in-class employee share program. We know there are many aspects of our employees' lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.
At BHP, we know that we are strengthened by diversity. We are an Equal Opportunity employer that is committed to making BHP a safe and inclusive workplace where everyone can thrive and be at their best every day. We are focused on creating a workforce that’s more diverse and represents the communities where we work and live. providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and recognise that true diversity includes gender, age, race, disability status, sexual orientation, religion, neurodiversity, education levels, and many more aspects of your identity.
BHP is committed to providing a recruitment process that is fair, equitable and accessible for all. If you have a disability, we know that it may be helpful for us to adjust our process to make it equitable for your individual situation. If you would like to reach out to someone about your situation and our recruitment process, please email us at inclusion@bhp.com.