Team Administrator | Melbourne | Fixed Term
Australia
About BHP
At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.
Come and be a part of this success.
About the Role
As a Team Administrator, you will play a pivotal role in supporting the Vice President Corporate Affairs Australia and the Corporate Affairs Australia Leadership team.
This opportunity is ideal for someone with prior Executive Assistant experience, who is highly organised and thrives in a global, fast-pace and dynamic environment.
In this role, you will provide comprehensive administrative and operational support, including:
- Executive diary management: Proactively manage calendars, coordinate internal and external meetings with senior executives (including the BHP Executive Leadership Team), and handle logistics and agenda preparation. Demonstrated ability to independently prioritise commitments and manage stakeholder expectations is essential.
- Expense reconciliation: Prepare and submit monthly executive expense reports in alignment with BHP’s business expense policy.
- Travel coordination: Book and manage flights, transfers, visas, and accommodation, ensuring cost-effectiveness and efficiency.
- Procurement support: Raise and manage purchase orders as required.
- Team budgeting support: Assist with tracking, reconciling, and reporting on team budgets, ensuring alignment with financial processes and timelines.
- Team rhythm and engagement: Support the cadence and operating rhythm of the team, including organising events, catering, and sharing general updates.
- Confidential information management: Handle sensitive and confidential information with discretion and professionalism.
- Board paper coordination: Assist in scheduling, preparing, and reviewing Board and Board Committee papers in accordance with required timelines.
- Training compliance: Monitor and follow up on mandatory team training obligations.
- Problem-solving and initiative: Anticipate challenges and proactively offer solutions to ensure smooth day-to-day operations.
About You
To succeed in this role, you will bring:
- A high level of strategic thinking, organisation, flexibility, and planning.
- Proven ability to build strong, collaborative relationships with stakeholders at all levels.
- A deep understanding of working in confidential environments.
- Demonstrated success in fast-paced settings with shifting priorities.
- Willingness and flexibility to step in and support the team as needed.
- Strong time management and the ability to prioritise competing demands professionally.
- A proactive mindset with a focus on initiative and persistence.
- Excellent written and verbal communication skills.
- Advanced proficiency in Microsoft Word, Excel, and PowerPoint, with working knowledge of SAP.
Open for applications until 31-Oct
About Our Process
At BHP, we are committed to employing individuals who align with the BHP Charter Values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks.
If you are already employed directly by BHP, please log in using your BHP email address or apply via our internal jobs portal.
Supporting a Diverse Workforce
The size, stability and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance-based bonuses and a best-in-class employee share program. We know there are many aspects of our employees' lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.
At BHP, we know that we are strengthened by diversity. We are an Equal Opportunity employer that is committed to making BHP a safe and inclusive workplace where everyone can thrive and be at their best every day. We are focused on creating a workforce that’s more diverse and represents the communities where we work and live. providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and recognise that true diversity includes gender, age, race, disability status, sexual orientation, religion, neurodiversity, education levels, and many more aspects of your identity.
BHP is committed to providing a recruitment process that is fair, equitable and accessible for all. If you have a disability, we know that it may be helpful for us to adjust our process to make it equitable for your individual situation. If you would like to reach out to someone about your situation and our recruitment process, please email us at inclusion@bhp.com.